Even if your research trip is externally funded, you must submit your travel request to the Project Administration team approx. two weeks ahead of the start of your trip.
The bills are settled on your return. Please complete the relevant form (travel expense report) and add suitable documentation. Please note that we cannot pay out any money unless you provide the original receipts. Explanations as to the itinerary etc. should be included on a separate sheet, if necessary. You must also provide reasons for using a taxi cab while travelling on business. Please let us know if you have been reimbursed by a third party (e.g. the conference organiser), even if this only applies to part of your expenses.
Please submit all relevant documentation at once.
Business trips for research purposes are settled by Human Resources.
You can request a down payment amounting to a maximum of 80 % of the expected travel and accommodation expenses before starting your trip. Please submit a rough estimate of your anticipated costs.
Please note that you have to submit your travel expense report no later than than six months after the end of your business trip. Bills received after this period will not be reimbursed.
The six-month period also applies if you request separation compensation. It starts at the end of the calendar month that you are due to receive separation compensation for. If you request moving expenses, the deadline for handing in your bills is one year.
Here you can find an overview of the current rates for daily allowance and accommodation expenses.